You can move messages to the Archive folder without deleting them. The Archive folder is one of the default folders in Outlook, like Inbox, Sent Items, and the Deleted Items folder. In this post, I am going to explain the differences between Outlook’s default Archive folder and Online Archive (or In-Place Archive) feature. There are several ways to archive messages in Outlook. Please see the Microsoft Knowledge Base article for additional details.Archiving in Office 365 is one of the important features to keep old messages in a different place. pst files are not meant to be a long-term, continuous-use method of storing messages in an enterprise environment. The following article tells you why personal folder files (.pst files) are unsupported over a local area network (LAN) or wide area network (WAN) link. Microsoft does not support the use of Personal Folders over a LAN or over a WAN link. Location such as personal or departmental network storage on \\toaster or other To protect yourselfįrom data loss, make certain to back up your. pst file is deleted, those messages will be lost. It is important to remember that any messages in your Personal Folders are stored
Right click on Personal Folders in the Folder List pane.To Create New Folders Within Personal Folders to Organize Your Messages: To use your Personal Folders, select the messages you want to move and clickĪnd drag them to your Personal Folders in the Folder List pane. To show the Folder List pane, go to the View menu and select Folder If you use Personal Folders, having the Folder List pane visible will be very In the Create Microsoft Personal Folders window, click on OK.This folder is usually the 'My Documents' folder (XP) or 'Documents' folder (Vista/7). In the Create or Open Outlook Data File window, navigate to the folder where you would like to store the personal folders file.If you use an older version of Outlook on a different computer, select Outlook 97-2002 Personal Folders File (.pst) instead. In the New Outlook Data File window, select Office Outlook Personal Folders File (.pst) and click on OK.Go to File -> New -> Outlook Data File.To Create Personal Folders in Outlook 2003 (XP) or Outlook 2007 (Vista/7): To archive emails or entire email folders, select the desired messages or folders and drag them to your Personal Folder in the Navigation pane.If needed, choose View, then Navigation Pane to display this pane for access to the Personal Folder you created.
Note: The default folder location in Windows Vista and Windows 7 is C:\Users\username\AppData\Local\Microsoft\Outlook.
Choose a location and filename for your Personal Folder and save it in the Outlook Date File format and click Ok.Select the Data Files tab, then click Add.Click on Account Settings button and choose Account Settings from the list.Click on the File tab, then choose Info from the left menu.To Create Personal Folders in Outlook 2010: This will show you the total amount of space you are using on Exchange. RightĬlick on Outlook Today, choose Properties and then press the Folder Size button. You can check how much space you are using in Outlook. By using Personalįolders, you may reduce the amount of space used on the central mail server,Īnd avoid receiving warning messages that you are over quota. Personal Folders can be created in Outlook so that you can store, manage,Īnd archive your email on your local computer's hard drive. Creating Personal Folders in Outlook Introduction